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1.4 Practical Arrangements & Preparation

What?

For a good development of the internship it is necessary to avoid improvisations and last minute decisions. Both supervisor and trainees need a clear framework with detailed arrangements.

Why?

A good practical preparation is necessary to increase the efficiency and the effectiveness of the internship and to stimulate the motivation of the supervisor and trainees.

How?

• Use the checklist The Job of an Internship Supervisor (1.1) and check your role in:
  1. the preparation of the work placement,
  2. the reception of the trainees and the info to be provided,
  3. the intro to the company
  4. the follow up & feedback of the trainees
• Check the Internship Activity Plan for the training period (1.3)
• Fill in the Work Place Risk Analysis form (if required)
• Also provide a Practical Information Document with information about:
  • work clothes,
  • security rules and routines, fire alarm, injury & safety regulations,
  • routines when sick / time off,
  • working hours, times of lunch break, coffee breaks,
  • all necessary phone numbers for the trainees,
  • floor plan of the company (lunch room, toilets),
  • information about (public) transport in the area.

Mind!

Supervision of the trainees has to be guaranteed at all times. In case of illness or absence of the regular supervisor it can be delegated to a colleague. Then you map out the job responsibilities in advance, define the limits of responsibility and powers. Knowledge, skills and experience in internship projects is necessary.

Remember never to delegate without giving feedback.